How Long Does Walmart Keep Shoplifting Records? Unveiling the Facts

How long does walmart keep shoplifting records – Embark on a journey into the world of retail security and record-keeping, where the seemingly simple question of
-how long does Walmart keep shoplifting records* unlocks a complex web of legal, practical, and personal implications. This isn’t just about spreadsheets and filing cabinets; it’s about understanding the mechanisms that protect a vast retail empire and the consequences that can ripple through an individual’s life.

We’ll peel back the layers, exploring the “why” behind these records, the factors that dictate their lifespan, and the potential impact they can have on your future.

From the moment a suspected incident occurs, a series of events are set in motion, each step meticulously documented. We’ll delve into the types of information captured, the legal foundations that support this practice, and the intricate dance between Walmart, state laws, and individual rights. Prepare to be informed, enlightened, and perhaps a little surprised by the nuances of this often-overlooked aspect of retail operations.

This is more than just data; it’s a story of security, privacy, and the lasting impact of choices.

Understanding Shoplifting Records at Walmart

Keeping detailed records of shoplifting incidents is a fundamental aspect of loss prevention for a large retailer like Walmart. These records serve multiple crucial purposes, extending beyond simply documenting thefts. They are instrumental in protecting assets, deterring future criminal activity, and, if necessary, supporting legal actions. This practice is a carefully managed process designed to safeguard the company, its employees, and its customers.

General Purpose of Maintaining Shoplifting Records

The primary function of these records is to mitigate financial losses resulting from theft. By meticulously tracking incidents, Walmart can identify patterns, assess the effectiveness of its security measures, and adjust strategies to minimize future losses. These records also help to create a safer shopping environment for customers and a more secure workplace for employees. Moreover, they are crucial in fulfilling legal obligations and providing evidence if prosecution becomes necessary.

Information Typically Included in Shoplifting Records

These records are comprehensive, capturing a wide range of details related to each incident. This meticulous approach allows for a thorough understanding of the circumstances and facilitates effective loss prevention strategies. The information usually includes:

• Date and Time of the Incident: This precise timestamp helps identify peak theft periods and analyze trends.
• Location within the Store: Specifying the location (e.g., electronics department, clothing racks) helps pinpoint high-risk areas.
• Suspect Information: This encompasses any identifying details, such as name, address (if known), and physical description.
• Items Stolen: A detailed list of the stolen merchandise, including item descriptions, quantities, and estimated values.
• Method of Theft: Describing how the theft occurred (e.g., concealing items, switching price tags) provides insights into common tactics.
• Apprehension Details: Information about the apprehension, including any witnesses, security personnel involved, and statements made by the suspect.
• Loss Prevention Actions: Any actions taken, such as contacting law enforcement or issuing a trespass warning.

This detailed documentation forms the basis for loss prevention efforts and, in some cases, legal proceedings.

Legal Basis for Maintaining Shoplifting Records

Walmart’s right to maintain these records is firmly rooted in legal principles and supported by state and federal laws. The company operates within the boundaries established by these laws to protect its property and ensure the safety of its employees and customers.

The legal basis primarily involves the right to protect property, investigate potential criminal activity, and cooperate with law enforcement.

This right is usually balanced with the requirements of privacy laws, ensuring that personal information is handled responsibly and ethically. The specific legal framework can vary depending on the jurisdiction, but the fundamental principles remain consistent: Walmart has the right to take reasonable steps to protect its assets and maintain a safe environment. For example, in many jurisdictions, retailers have the right to detain a suspected shoplifter if they have reasonable cause to believe a theft has occurred.

This right is typically subject to specific conditions, such as the duration of the detention and the manner in which it is carried out. The maintenance of records is a critical part of exercising this right, providing documentation for investigations and legal proceedings.

Duration of Record Retention

Knowing how long Walmart holds onto shoplifting records is crucial for anyone who has been involved in such an incident. This information helps individuals understand the potential long-term consequences and take appropriate action. Understanding the retention policies provides insight into the lifecycle of these records and how they might impact future interactions with the retailer and beyond.

Factors Influencing Record Retention

Several elements determine how long Walmart maintains shoplifting records. These factors can vary based on the specifics of each case, including the severity of the offense, the individual’s history, and legal considerations.

• The Severity of the Offense: The value of the stolen merchandise often plays a significant role. Records related to more substantial thefts, potentially involving felony charges, may be kept longer than those involving minor offenses.
• Prior Offenses: Repeat offenders typically face more stringent record-keeping practices. Walmart may retain records for a longer period for individuals with a history of shoplifting.
• Legal Requirements: Local and state laws can dictate how long certain records must be maintained. Walmart must adhere to these legal mandates, which can vary depending on the jurisdiction.
• Internal Policies: Walmart’s internal policies also influence record retention. These policies are designed to balance security concerns with legal compliance and operational efficiency.

Potential Retention Periods

Walmart’s retention periods for shoplifting records are not publicly available, but based on industry practices and legal guidelines, the following scenarios provide examples of possible retention durations.

Here’s a breakdown of potential retention periods based on different scenarios. Remember, these are estimates, and the actual duration can vary.

Scenario	Factors Influencing Retention	Potential Retention Period	Possible Consequences
First-Time Offense (Minor Value)	Value of goods under a certain threshold, no prior history, cooperation with authorities.	Potentially a few years, perhaps 3-5 years, but possibly less if the case is handled internally and no charges are filed.	May lead to a ban from the store, potential for civil demand letters. The record could be used in future shoplifting incidents.
First-Time Offense (Moderate Value)	Value of goods above a certain threshold, potential for police involvement.	Potentially 5-7 years, or longer if the case proceeds to court and results in a conviction.	Potential for criminal charges, fines, and a criminal record, which can affect employment and other opportunities. A civil demand may also be issued.
Repeat Offense (Minor Value)	Prior history of shoplifting, even if the current theft is of minor value.	Potentially 7 years or longer, depending on the severity of the prior offenses and the specific legal environment.	Increased penalties, longer ban from the store, and a higher likelihood of criminal charges.
Repeat Offense (Significant Value)	Prior history, high-value goods stolen, and potentially involving organized retail crime.	Potentially indefinitely, especially if criminal charges lead to a felony conviction.	Significant legal repercussions, including imprisonment, substantial fines, and a permanent criminal record. This can have a devastating impact on employment, housing, and other aspects of life.

Disclaimer: The information provided in this table is for informational purposes only and does not constitute legal advice. The actual retention periods and consequences may vary based on specific circumstances and local laws. Always consult with a legal professional for guidance regarding your situation.

State-Specific Regulations and Their Impact

State laws significantly influence Walmart’s record-keeping practices regarding shoplifting incidents. These regulations dictate how long records must be maintained, who can access them, and under what circumstances. Understanding these variations is crucial for anyone involved in shoplifting investigations, legal proceedings, or simply seeking information about their own records.

How State Laws Affect Record-Keeping

State laws directly impact Walmart’s data retention policies for shoplifting records. These laws can mandate specific retention periods, dictate who has access to these records, and Artikel procedures for their use in legal contexts. Compliance with these diverse regulations is a complex undertaking for a national retailer like Walmart. Failure to adhere to these state-specific requirements can result in legal penalties and reputational damage.

Examples of State Laws and Their Mandates

Several states have enacted legislation that specifically addresses the retention and access of shoplifting records. For instance, some states might require these records to be kept for a specific number of years, while others may allow access only to law enforcement or legal representatives.

“State laws serve as the backbone for record-keeping protocols, ensuring both accountability and the protection of individual rights.”

States with Notably Different Regulations

The following states exemplify the diverse landscape of shoplifting record regulations:

• California: California’s regulations often align with broader privacy laws, potentially impacting how long Walmart can retain shoplifting records. These records are frequently subject to stringent access controls, emphasizing the protection of personal information. For instance, the California Consumer Privacy Act (CCPA) and its amendments could influence how Walmart handles and shares this data.
• Texas: Texas law may have different guidelines on the admissibility of shoplifting records in court. The specific requirements for the documentation and presentation of evidence, including shoplifting records, can vary.
• New York: New York’s laws might focus on the procedural aspects of shoplifting cases, potentially affecting how records are used in the legal process. This could include rules on evidence handling and the rights of individuals involved in shoplifting incidents.
• Florida: Florida’s legal system might place a greater emphasis on the accessibility of public records, potentially influencing how shoplifting records are treated. The Sunshine Law in Florida might mandate that certain information is accessible to the public, which could affect the confidentiality of Walmart’s shoplifting records.
• Illinois: Illinois might have specific regulations regarding the expungement of shoplifting records or the circumstances under which these records can be sealed. This can have significant implications for individuals who have been accused of shoplifting and are seeking to clear their records.

Accessing Shoplifting Records: How Long Does Walmart Keep Shoplifting Records

Sometimes, life throws a curveball, and you find yourself needing information about a past event, like a shoplifting incident at Walmart. Understanding how to access these records is important, and the process can seem a bit like navigating a maze. Here’s a guide to help you find your way.

Initiating the Request

If you’re looking to get your hands on records related to a shoplifting incident at Walmart, you’ll need to know the initial steps. This involves understanding how to formally request these records and what to expect during the process.To start, you’ll typically need to submit a formal request to Walmart’s legal department or a designated department responsible for handling such inquiries.

You can often find contact information on Walmart’s website, or by searching online for “Walmart legal department contact.” Be prepared to provide as much detail as possible about the incident, including the date, location (store address), and any other relevant information that can help them locate the records.

Fees and Associated Costs, How long does walmart keep shoplifting records

Understanding the potential costs involved is crucial. Accessing your shoplifting records might come with certain fees, so it’s wise to prepare accordingly.Generally, Walmart might charge fees for processing your request, copying documents, and potentially for legal review. The exact amount can vary. It’s a good idea to inquire about these potential fees upfront when you make your initial request. You might be able to find this information in Walmart’s privacy policy, or by directly contacting the legal department.

Remember, the fees are usually intended to cover the administrative and operational costs associated with retrieving and providing the records.

Required Documentation for Verification

Providing the right documentation is key to successfully accessing your shoplifting records. Walmart needs to verify your identity to ensure they’re releasing information to the correct person.Here’s a breakdown of the documentation you might need:

• Identification: You’ll almost certainly need to provide a valid form of government-issued identification, such as a driver’s license, passport, or state-issued ID card. This is to prove that you are who you say you are.
• Supporting Documents: Depending on the situation, you might also need to provide additional documents.
• Incident Details: Having any documentation related to the shoplifting incident itself can be beneficial. This might include any paperwork you received at the time of the incident, such as a notice or a citation.

Be prepared to provide copies of these documents. The more complete your submission, the smoother the process will likely be.

Impact of Record Retention on Future Interactions

Having a shoplifting record can cast a long shadow, influencing various aspects of your life long after the initial incident. It’s crucial to understand how these records can affect your future interactions, from job applications to encounters with law enforcement and other businesses.

Employment Prospects

A shoplifting record can present challenges when seeking employment. Employers often conduct background checks, and a shoplifting conviction or record can surface during this process. This can lead to difficulties in securing a job, particularly in positions that involve handling money, working with vulnerable populations, or requiring a high degree of trust.

• Impact on Job Applications: Many employers, especially those in retail, finance, or security, view shoplifting records unfavorably. They may consider it a sign of dishonesty or a lack of judgment. For example, a cashier position at a grocery store or a loss prevention role at a department store could be automatically off-limits.
• Industry-Specific Considerations: Certain industries are more sensitive to shoplifting records than others. Jobs requiring security clearances, such as government positions or roles in defense, will likely be affected. Similarly, professions like nursing or teaching, where trustworthiness is paramount, may also be impacted.
• Mitigating Factors: While a shoplifting record can be a significant hurdle, it doesn’t necessarily mean a career is over. Demonstrating remorse, providing evidence of rehabilitation (such as completing a theft awareness program), and highlighting positive contributions can help mitigate the impact.

Interactions with Law Enforcement

A shoplifting record can influence how law enforcement officers interact with you in the future. While not every interaction will be directly affected, the record could potentially color their perception, especially in situations involving suspicion of theft or other related offenses.

• Increased Scrutiny: Individuals with a shoplifting record may face increased scrutiny during routine stops or investigations. Officers may be more likely to investigate any suspicious behavior or items found in your possession.
• Potential for Bias: Although law enforcement is expected to act impartially, a prior record can, consciously or unconsciously, influence their judgment. This is not to say that bias always exists, but it’s a factor to be aware of.
• Impact on Legal Outcomes: In the event of a new offense, a prior shoplifting record could influence the severity of penalties, such as sentencing decisions. Repeat offenders often face harsher consequences.

Interactions with Other Retailers

Shoplifting records can also affect your interactions with other retailers, even those not directly involved in the initial incident. Many retailers share information about shoplifting incidents, and some utilize sophisticated surveillance and data-sharing systems.

• Retailer Databases: Many retailers subscribe to databases that track shoplifting incidents. This information can be shared among different stores, potentially leading to being flagged as a potential shoplifter at other locations.
• Loss Prevention Strategies: Retailers employ various loss prevention strategies, including enhanced surveillance, security personnel, and restrictions on entry. A shoplifting record could make you a target of these measures.
• Store Policies: Some stores may implement policies such as banning individuals with shoplifting records from their premises. This can limit your shopping options and access to certain goods and services.

Data Security and Privacy Measures

Maintaining the confidentiality and security of shoplifting records is paramount for Walmart. These records contain sensitive personal information, and Walmart employs a multi-layered approach to protect this data from unauthorized access, ensuring compliance with data privacy regulations. This commitment reflects Walmart’s dedication to protecting its customers’ and employees’ privacy.

Security Measures to Protect Shoplifting Records

Walmart implements a comprehensive suite of security measures designed to safeguard shoplifting records. These measures are constantly updated and improved to address evolving security threats.

• Access Control: Access to shoplifting records is strictly limited to authorized personnel, such as loss prevention specialists, legal teams, and specific management roles. This is achieved through role-based access control, where individuals only have access to the data necessary for their job function.
• Encryption: Data, both in transit and at rest, is encrypted using industry-standard encryption protocols. This means that even if unauthorized access is gained, the data remains unreadable without the proper decryption keys.
• Network Security: Walmart employs firewalls, intrusion detection systems, and other network security measures to protect its systems from external threats. Regular security audits and penetration testing are conducted to identify and address vulnerabilities.
• Physical Security: Physical access to servers and data storage facilities is strictly controlled, with measures like restricted access, surveillance, and environmental controls to protect against physical breaches. Imagine a secure server room, much like a vault, where the servers are stored. The door is reinforced, and there are cameras monitoring the entrance. Only authorized personnel, with keycard access, can enter.
• Data Loss Prevention (DLP): DLP systems are in place to monitor and prevent the unauthorized transfer of sensitive data, such as shoplifting records, outside of the secure network.

Compliance with Data Privacy Regulations

Walmart adheres to a variety of data privacy regulations in storing and handling shoplifting records. These regulations vary by jurisdiction, but Walmart’s approach is to meet or exceed the requirements of all applicable laws.

• General Data Protection Regulation (GDPR): While primarily applicable to data of EU citizens, Walmart’s global privacy practices often align with GDPR principles, including data minimization, purpose limitation, and the right to access and rectification.
• California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA): Walmart complies with the CCPA/CPRA, which gives California residents the right to know what personal information is collected, to delete it, and to opt-out of its sale.
• Other State and Federal Laws: Walmart also complies with other relevant state and federal laws regarding data privacy, such as those related to consumer protection and data breach notification.

Internal Policies for Data Confidentiality

Walmart has implemented a range of internal policies to ensure the confidentiality of shoplifting records. These policies are communicated to employees and enforced through training and audits.

• Data Retention Policy: Walmart has a clearly defined data retention policy that specifies how long shoplifting records are stored, in accordance with legal requirements and business needs. This policy ensures that data is not kept longer than necessary.
• Employee Training: All employees with access to shoplifting records receive regular training on data privacy and security best practices. This training covers topics such as proper data handling, password security, and recognizing phishing attempts.
• Incident Response Plan: Walmart has a comprehensive incident response plan in place to address data breaches or security incidents. This plan Artikels the steps to be taken in the event of a breach, including notification procedures and mitigation strategies. Imagine a scenario where a data breach is detected. The incident response plan is immediately activated. The security team investigates the breach, isolates the affected systems, and begins the process of containing the damage.

  Legal counsel is consulted, and the appropriate authorities are notified, if necessary.

• Data Minimization: Walmart adheres to the principle of data minimization, collecting and storing only the minimum amount of data necessary for its legitimate business purposes.
• Regular Audits and Reviews: Walmart conducts regular audits and reviews of its data privacy and security practices to ensure compliance and identify areas for improvement. These audits may be conducted internally or by third-party auditors.

Methods for Challenging Shoplifting Records

Sometimes, despite our best efforts, inaccuracies can creep into records. If you believe there’s an error in a shoplifting record at Walmart, you have options to address it. Understanding the process for disputing these records and gathering supporting evidence is key to a successful challenge.

Disputing Inaccuracies in Shoplifting Records

Disputing an inaccurate shoplifting record involves a formal process. This usually starts with identifying the specific error – perhaps the wrong date, incorrect items listed, or a misunderstanding of the events. It’s crucial to document everything thoroughly and be prepared to present your case clearly and concisely.

Evidence to Support a Challenge

Gathering the right evidence can significantly strengthen your challenge. The type of evidence you need will depend on the nature of the alleged inaccuracy. Consider the following:

• Receipts: Original purchase receipts can prove you paid for the items in question. These are crucial if the accusation involves unpaid merchandise.
• Witness Statements: If you had witnesses present, their statements can corroborate your version of events. These statements should be written, dated, and signed.
• Security Footage: Requesting and reviewing security footage from the store can either support or refute the claims against you. This can be particularly useful in cases of mistaken identity.
• Alibi: Providing evidence that you were not even present at the store at the time of the alleged incident can be a strong defense. This might include time-stamped photos, or statements from people who can verify your whereabouts.
• Communication Records: Any emails, letters, or other forms of communication with Walmart regarding the incident should be preserved.

Step-by-Step Procedure for Challenging Records with Walmart

Challenging a shoplifting record at Walmart generally involves a structured approach. Following these steps can help you navigate the process effectively:

1. Gather Documentation: Compile all relevant evidence, including receipts, witness statements, and any other supporting materials.
2. Contact Walmart’s Loss Prevention Department: Locate the contact information for the Loss Prevention Department at the specific Walmart store where the incident occurred. You can often find this information by calling the store and asking to speak with someone in Loss Prevention or searching online for the store’s contact details.
3. Submit a Formal Written Challenge: Prepare a detailed written statement explaining why you believe the record is inaccurate. Clearly state the specific inaccuracies and provide supporting evidence. Include your name, contact information, the date of the incident, and the store location. Send this statement via certified mail with return receipt requested to ensure proof of delivery.
4. Await a Response: Walmart will review your challenge and the provided documentation. Be patient, as this process can take some time.
5. Follow Up (If Necessary): If you haven’t received a response within a reasonable timeframe (e.g., 30-60 days), follow up with the Loss Prevention Department.
6. Escalate if Needed: If Walmart’s initial response is unsatisfactory, you might consider escalating the issue to a higher level within the company or seeking legal counsel.

Differences between Civil and Criminal Records

Navigating the legal aftermath of a shoplifting incident involves understanding the distinct types of records that may be created. Walmart, as a private entity, maintains its own records of shoplifting incidents, separate from any criminal proceedings that might occur. These two sets of records, civil and criminal, differ significantly in their nature, access, and the implications they carry for an individual.

Civil vs. Criminal Records: A Clear Distinction

The core difference lies in the nature of the legal proceedings. Walmart’s shoplifting records are primarily civil in nature. These records stem from the store’s internal processes and potential civil actions, such as a demand for restitution or a civil lawsuit. Criminal records, on the other hand, arise from interactions with law enforcement and the court system. A criminal record reflects charges, arrests, and convictions related to the alleged shoplifting incident.The implications of these two record types are far-reaching.

• Nature of Proceedings: Civil records focus on the store’s financial losses and internal policies, whereas criminal records involve potential fines, jail time, and a criminal history.
• Legal Standards: Civil cases typically require a “preponderance of the evidence” (more likely than not) to find liability. Criminal cases require proof “beyond a reasonable doubt,” a much higher standard.
• Consequences: Civil records may result in a ban from the store, a demand for payment, or a civil lawsuit. Criminal records can lead to fines, jail time, and a criminal record, which can impact employment, housing, and other opportunities.

Accessing Shoplifting Records: Who Sees What

Access to these records is also distinctly different.

• Civil Records (Walmart’s Records): Access to Walmart’s internal shoplifting records is generally limited. The individual involved might have access to information related to their specific case, often through legal counsel. However, the general public does not have access to these records. Walmart’s internal records are kept private to protect their business interests and internal security protocols.
• Criminal Records (Court Records): Criminal records, maintained by law enforcement agencies and the court system, are generally more accessible, though the level of accessibility can vary. Public records, such as court dockets and some arrest records, are often available for public review. However, access might be restricted in some instances, such as records of juvenile offenses or cases sealed by the court.

Access to criminal records is often governed by state laws, which dictate how and when these records can be accessed. For example, some states allow for the expungement or sealing of criminal records under certain conditions, which can limit public access.

Impact on an Individual’s Background: A Long-Term Perspective

The implications of each type of record on an individual’s background are significant. A criminal record can have a lasting impact, affecting employment opportunities, housing options, and even travel.

A criminal record can significantly impact future employment prospects, as many employers conduct background checks that reveal past convictions.

Civil records, while less public, can still pose challenges. Being banned from a store like Walmart, for instance, can restrict shopping options. Moreover, a civil judgment against an individual can impact their credit score and financial standing.The presence of either type of record, or both, can affect an individual’s reputation and relationships. Understanding the nuances of these records is critical for anyone involved in a shoplifting incident.

For instance, a person with a criminal record may face difficulty obtaining certain professional licenses or security clearances. The existence of a civil record, such as a judgment for restitution, could impact their creditworthiness and ability to secure loans or rent an apartment. These factors underscore the importance of understanding the legal and practical ramifications of shoplifting incidents and the records they generate.

The Role of Loss Prevention

Loss prevention teams are the unsung heroes, the watchful eyes that work diligently behind the scenes to protect Walmart’s assets and ensure a safe shopping environment for everyone. Their role extends far beyond simply catching shoplifters; they are integral to the entire record-keeping process, from the initial observation to the final disposition of a case. They are the guardians of the goods and the gatekeepers of the data related to incidents of theft.

Responsibilities of Walmart’s Loss Prevention Teams

Loss prevention associates have a multifaceted role, encompassing a variety of responsibilities. They are not just focused on apprehending individuals; their duties involve a comprehensive approach to deterring and managing shoplifting.

• Surveillance and Observation: This involves monitoring the sales floor, utilizing security cameras, and observing customer behavior to identify potential theft attempts.
• Apprehension and Detention: When a theft is observed, loss prevention associates are responsible for apprehending and detaining the suspect, following Walmart’s established policies and procedures.
• Evidence Collection: They gather evidence, including merchandise, witness statements, and video recordings, to support the case.
• Interviewing Suspects: Loss prevention personnel conduct interviews with suspected shoplifters to gather information and obtain statements.
• Record Keeping: They meticulously document all aspects of a shoplifting incident, creating detailed reports that form the basis of the record.
• Cooperation with Law Enforcement: Loss prevention teams often work with local law enforcement, providing evidence and assisting in investigations when necessary.
• Prevention Strategies: They implement and monitor security measures, such as placing high-theft items behind locked cases and training employees on loss prevention techniques.

Contribution to the Record-Keeping Process

Loss prevention teams are the primary contributors to the record-keeping process, ensuring the accuracy and completeness of shoplifting records. Their actions directly impact the information that is stored and retained.

• Incident Reporting: They generate detailed incident reports that include the date, time, location, items stolen, suspect information, and the actions taken.
• Evidence Documentation: They document all evidence, including photographs, video recordings, and recovered merchandise.
• Statement Collection: They collect statements from witnesses and the suspect, which become part of the record.
• Data Entry: They enter all relevant information into Walmart’s internal systems, creating a digital record of the incident.
• Record Updates: They update the record as new information becomes available, such as the outcome of a legal proceeding or any restitution paid.
• Compliance with Policies: They adhere to Walmart’s policies and procedures regarding record retention, ensuring that records are maintained for the required duration.

Imagine a bustling Saturday afternoon at Walmart. A loss prevention associate, let’s call her Sarah, is monitoring the electronics department. She notices a young man, let’s call him Alex, repeatedly handling a high-value Bluetooth speaker, glancing nervously around. Sarah observes him for several minutes, noting his behavior. She sees him conceal the speaker in his backpack and quickly head toward the exit. Sarah, following protocol, approaches Alex outside the store, identifies herself, and asks him to return inside. After a brief struggle, Alex complies. Sarah escorts him to the loss prevention office. She reviews the store’s security camera footage, which clearly shows Alex concealing the speaker. She recovers the speaker, which is undamaged. She then interviews Alex, obtaining his identification and a statement. Alex admits to attempting to steal the speaker, stating he needed it for a school project and couldn’t afford it. Sarah completes an incident report, meticulously documenting the date, time, location, the item stolen (Bluetooth speaker, model XYZ), the value ($129.99), and Alex’s personal information. She takes photographs of the recovered speaker and includes them in the report. She enters all this information into Walmart’s internal system. The record is then reviewed by a loss prevention supervisor. Based on the value of the merchandise and Alex’s cooperation, the supervisor decides to issue a trespass warning, prohibiting Alex from entering any Walmart store for a year. The record is updated to reflect this action. The loss prevention team keeps the record, ensuring that it’s accessible only to authorized personnel and is stored according to Walmart’s data retention policies. This record, along with all the supporting evidence, becomes a permanent part of Walmart’s internal records, accessible if Alex were to attempt a similar action in the future.